Privacy Policy

Thank you for visiting our websites. The protection of your personal data is very important to us.

Use of our websites

Thank you for visiting our websites. The protection of your personal data (“ Data ”) is very important to us. This Privacy Policy is designed to give you an overview of which Data we collect and process when you visit our websites and contact us and what rights you have in relation to the processing of your Data.

I. Who are we and how can you contact us?

We,

IAV GmbH Ingenieurgesellschaft Auto und Verkehr (“IAV”) 
Carnotstraße 1 
10587 Berlin

are responsible for protecting your Data.

If you have any questions regarding the processing of data, regarding your rights or this Privacy Policy, please do not hesitate to contact our Group Data Protection Officer. He can be reached

By post at: 
IAV GmbH Ingenieurgesellschaft Auto und Verkehr 
Data Protection Officer 
Carnotstraße 1 
10587 Berlin

As well as by email at: Datenschutzbeauftragter@iav.de.

II. Data processing in connection with your visit to our websites

Insofar as the Telecommunication-Telemedia-Data-Protection-Act (“TTDSG“) applies to the technologies used on our website and the cookies set by us, we obtain your consent via our cookie banner or the cookie settings (Sec. 25 para. 1 TTDSG). In other cases, the data processing is technically necessary for the operation of the website designed by us, in particular to ensure the permanent functionality and security of our website and our information technology systems or it is necessary to meet legal requirements.

You can access the cookie settings via the menu item of the same name in our website footer – at the bottom of the website. 

A. Log-Files 
Description and scope of the data processing: 

When you visit our website your browser automatically transmits the following Data: 

• information about the browser type and the version used 
• the user’s operating system 
• the Internet service provider of the user 
• the IP address of the user 
• date and time of access 
• websites from which the user’s system accesses our website (referrer URL) 
• Websites accessed by the user’s system from our website 
   

Purposes of the data processing: 
The temporary storage of the IP address by the system is necessary in order to enable the user’s electronic device to receive the requested Data. For this purpose, the IP address of the user must be stored for the duration of the session. Other Data is stored in log files to ensure the functionality of the website. The data is also used to optimize the content of our website, to help us prevent malfunctions and misuse of our systems, to ensure the long-term functionality and security of our website and information technology systems, and to provide prosecuting authorities with the information necessary for prosecution in the event of a cyber attack. 

Legal basis: 
We store this Data temporarily on the basis of legitimate interests (Art. 6 sec. 1 f GDPR). Our legitimate interest lies in achieving the purposes described above. 

Term of storage and control options: 
The Data will be erased if they are no longer necessary to achieve the purposes. Log files are erased after seven days at the latest, unless a longer storage period is necessary to comply with contractual or legal obligations. The IP address is stored for the duration of the session. Data, the further storage of which is needed for evidence purposes, are excluded from erasure until the respective incident has been finally clarified. 

B. Cookies and other Technologies 
Description and scope of the data processing: 
When you visit our website, we set so-called cookies. These are small text files that are stored on your device. Cookies typically contain a distinctive string of characters, the so-called cookieID, which identify your browser when revisiting the website. 

We use cookies to make our websites user-friendly and illustrative (e.g. integration of photos). 

For web statistics, we work with permanent cookies that enable us to identify you beyond the browser session. 

You can adjust the settings and read which cookies we set and for which purposes in the cookie settings at any time. You can access the cookie settings via the menu item of the same name “cookie settings” in our website footer – at the bottom of the website. 

More detailed information on the cookies set and other technologies we provide below in this section. 

Cookiebot Cookie 
Description and scope of the data processing: 
We use „Cookiebot“ – a consent-cookie-technology provided by Cybot A/S – Havnegade 39, 1058 Kopenhagen, Denmark. 
With the help of the Cookiebot cookie (CookieConsent), we document whether you have consented to the setting of certain cookies in the cookie banner or have revoked consents or objected to data processing. The following Data is stored: 

• your IP number in anonymized form (last three digits are set to ‘0’), 
• date and time of your consent, 
• user agent of your browser, 
• URL from which your consent was submitted, 
• an anonymous, random and encrypted key value, 
• your consent state, serving as proof of consent. 

Further information on Cookiebot you can find  here .

Purposes of the data processing:
Cookiebot is used to comply with data protection requirements on the setting and documentation of cookies. 

Legal basis: 
We use the Cookiebot to be able to prove compliance with legal obligations, Article 6 (1) c GDPR. 

Term of storage and control options: 
The cookie expires after 12 months. In addition, the collected Data will be deleted if you ask us to do so or delete the Cookiebot cookie yourself or if the purpose for storing the Data no longer applies. Mandatory legal retention periods remain unaffected. 

Adobe Fonts 
Description and scope of the data processing: 

Adobe: 
We use “ Adobe Fonts” on our websites, a service provided by Adobe Systems Software Ireland Limited: 4-6 Riverwalk, City West Business Campus, Saggart, Dublin 24, Irland („Adobe“).
By using Adobe Fonts, we are able to display our website texts in a uniform and eye-catching way. When you visit our website, your browser loads the required Adobe fonts into your browser cache in order to display texts and fonts correctly. In particular, the following information is transmitted to Adobe: 

• IP address;
• the time from downloading the fonts with the web browser to applying the fonts;
• Whether an ad blocker is installed (to determine if the ad blocker is interfering with the correct tracking of page views);
• Operating system and browser version.

Further information on the processing of your Data can be found in the Adobe privacy policy.

We:
We are not able to view the data processed by Adobe.

Purposes of the data processing:
Adobe:
Adobe uses the collected data to display the fonts correctly and to optimise the display in the future. 

We: 
With the help of the Adobe Fonts service, we can design our website texts in a uniform and eye-catching way. 

Legal basis: 
We use Adobe Fonts on the basis of Art. 6 sec. 1 f GDPR. Our legitimate interest lies in designing our web page texts more attractive. 

Term of storage and control options: 
You can prevent the collection as well as the processing of data by Adobe by setting your browser so that the fonts are not loaded from the Adobe servers (e.g. by installing add-ons). If your browser does not support the Adobe fonts or you prevent access to the Adobe servers, the text will be displayed in the system’s default font. 

HERE Maps 
Description and scope of the data processing: 

HERE: 
On our website we use “HERE Maps”, a service provided by HERE Global B.V. („HERE“), Kennedyplein 222 -226, 5611 ZT Eindhoven, Netherlands. 
With HERE Maps you can view maps and change their views. In particular, your IP address and, for example, when using the route function, the specified start and destination are transmitted to HERE via an interface. 
Further information on the processing of your data and the use of cookies can be found in the  HERE Privacy Policy  and in the HERE Cookie Policy.

We:
We are not able to view the data processed by HERE.

Purposes of the data processing:
HERE:
HERE processes your data to show you map material and enable you to use the functionalities, among other things.

We:
With the help of the HERE Maps, we are able to show you interactive maps directly on the website, thus allowing you to make easy use of the map function.

Legal basis:
We use the HERE Maps on the basis of Art. 6 sec. 1 f GDPR. Our legitimate interest lies in designing the use of our web pages to match demand, i.e. especially convenient and simple. 

Term of storage and control options: 
You can prevent HERE from collecting and processing the Data by deleting the cookies in your browser, completely deactivating the storage of cookies, selectively accepting certain cookies and, if necessary, setting your browser to notify you, if a cookie should be set. Please use the help functions of your browser to find out how to change these settings. This may limit the functionality of our website. 

Deactivate in  Firefox 
Deactivate in  Internet Explorer 
Deactivate in  Chrome 

MTCaptcha
Description and scope of the data processing:

MTCaptcha:
On our website we use „MTCaptcha“, ”, a service provided by MTCaptcha, 1400 Four Embarcadero Center, San Francisco, CA 94111.
MTCaptcha is used to recognize bots while subscribing to the newsletter. For this purpose, visitor behaviour data (e.g. anonymised IP address, length of stay of the website visitor, mouse movements) is recorded and evaluated in order to distinguish people from bots.
Additional information is available here.

We:
We are not able to view the data processed by MTCaptcha.

Purposes of the data processing:
MTCaptcha:
MTCaptcha uses the data to distinguish bots from human website visitors on our behalf.

We:
By using MTCaptcha we can distinguish human website visitors from bots and thus protect us from abusive automated spying and SPAM. The use of MTCaptcha is necessary to ensure the security of our website.

Legal basis:
We use MTCaptcha on the basis of Art. 6 sec. 1 f GDPR. Our legitimate interest lies in preventing abuses as well as SPAM.

Term of storage and control options:
You can prevent MTCaptcha from collecting and processing the Data by deleting the cookie in your browser, completely deactivating the storage of cookies, selectively accepting certain cookies and, if necessary, setting your browser to notify you, if a cookie should be set. Please use the help functions of your browser to find out how to change these settings. This may limit the functionality of our website.
Deactivate in Firefox
Deactivate in Internet Explorer
Deactivate in Chrome

Matomo
Description and scope of the data processing:

Matomo:
On our websites, we use the free web analysis software “Matomo”.
Matomo uses cookies to enable us to analyse your use of the website. The analysis is based mainly on the following information: Visitor numbers, number of returning visitors, visited sites, visitors’ actions on the site (e.g. registration, newsletter subscription, download), visitors’ time spent on the site, first and last visit to the site, keywords used by visitors to find the site, visitors’ location, devices used when visiting our site, including device settings (screen resolution, operating system, browser used), visitors’ interests. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by a server. Using the Matomo Tag Manager, we can view a history of the aforementioned information for all visits of a visitor during the validity period of the cookie set by Matomo (13 months).

We:
We use this information exclusively for the purpose of evaluating your use of the website, compiling reports on website activity, especially of our applicants, and providing other services relating to website activity and internet usage.

Purposes of the data processing:
Matomo:
On our order, the Data collected is used to evaluate the use of our websites, to compile reports on website activity and to provide other services related to website and Internet use.

We:
We use the statistics provided by Matomo to analyze the activities on our websites. This allows us to improve the quality of our websites and content and adjust them to the needs of our users.

Legal basis:
We use Matomo on the basis of Art. 6 sec. 1 f GDPR. Our legitimate interest lies in evaluating the use of our websites and adjusting their content and design to your needs.

Term of storage and control options:
The cookies are automatically deleted after 13 months. You can prevent the installation of cookies by selecting the appropriate settings in your browser software. However, we would like to point out that in this case you may not be able to use all functions of this website to their full extent.

You can also make or change your decision at any time via the cookie settings by unchecking the “statistics” category.

Social-Media (Twitter, XING, LinkedIn, Facebook/Instagram)
Description and scope of the data processing:
There are icons on this website which enable the sharing of pages on social networks. These icons are implemented as external links (e.g. for Facebook with “sharer.php”).

Social media platforms:
If you click on an icon your user Data will be transferred to the website of the social media platform.

You can find further information on data processing on social media platforms, purposes and legal bases for the data processing as well as your rights vis-á-vis the social media platforms under the following links:

Facebook/Instagram
Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland
Here

LinkedIn
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Irland
Here

Twitter
Twitter Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA
Here

Xing
XING AG, Dammtorstraße 29-32, 20354 Hamburg, Deutschland)
Here

Term of storage and control options: 
You can also prevent the collection and processing of the Data by the social media platforms by downloading and installing on your devices the browser add-on available under the following links.
Facebook/Instagram Opt-Out
LinkedIn Opt-Out
Twitter Opt-Out
Xing Opt-Out

Facebook-Pixel
Description and scope of the data processing:

We and Facebook:
We use the Facebook pixel on the career subpages of our website. Facebook pixel captures when a user visits our website. Users who belong to a defined audience will then receive audience-driven content in the Facebook Ads Network, especially job ads (detailed targeting). When a user clicks on this content, it is captured by Facebook. We then receive an anonymous evaluation from Facebook of how successful the advertising campaign was and how many users clicked on the content (retargeting). However, we do not know which individual users have visited our website.

For more information about the scope and purpose of Facebook’s data processing and the legal basis of Facebook’s data processing, please check Facebook’s Privacy Policy.

More information about the “Detailed Targeting” we use may also be found in the Privacy Policy of our Facebook page.

Purposes of the data processing:
By using the Facebook pixel and creating a “website visitor” audience, we can address our ads in the form of job postings to those who have previously visited our website.

Legal basis:
The legal basis for this data processing is your consent pursuant to Art. 6 sec. a GDPR. You agree by give your consent in our cookie banner or in the cookie settings.

Term of storage and control options:
You can prevent the Facebook pixel from being set at any time in the cookie settings by revoking your consent, i.e. removing the tick from the “Marketing” category. You can also delete cookies in your browser at any time, completely deactivat the storage of cookies, selectively accepting certain cookies and, if necessary, set your browser to notify you, if a cookie should be set. Please use the help functions of your browser to find out how to change these settings.
Deactivate in Firefox
Deactivate in Internet Explorer
Deactivate in Chrome

Indeed-Pixel
Description and scope of the data processing:
Indeed:
On this website we use now and then a web analysis tool provided by Indeed Ireland Operations, Ltd, 124 St. Stephen’s Green, Dublin 2, Ireland (“Indeed“) to measure the number of applications submitted through Indeed and thus the reach/success rate of our job advertisements.

For this purpose occasionally we set a so-called count-pixel in the context of job advertisement campaigns, which is inserted into the page programming by means of a 1×1 pixel transparent image. The pixel-code set by us itself does not collect any data, but responds to a cookie set by Indeed during your previous visit of the Indeed website. Within this cookie, a browser-specific identification as well as the IP address are stored and a unique session ID is created from this, which assigns the respective visitor (applicant) at the time of the application and records which job advertisements the visitor clicked on.

We:
We do not have access to the data collected by Indeed and only receive statistical, aggregated data about the reach/success rate of our job advertisements.
You can find more information about the data processing, the purposes and legal basis of the data processing as well as about your rights vis-à-vis Indeed here.

Term of storage and control options:
The session cookie set by Indeed is valid for 30 days.

In addition, you can prevent Indeed from collecting and processing the Data by deleting the cookie in your browser, completely deactivating the storage of cookies, selectively accepting certain cookies and, if necessary, setting your browser to notify you, if a cookie should be set. Please use the help functions of your browser to find out how to change these settings. This may limit the functionality of our website.
Deactivate in Firefox
Deactivate in Internet Explorer
Deactivate in Chrome

When we use the Indeed pixel as part of a job advertisement campaign, you will be informed of this in our cookie banner and can prevent the setting at any time via the cookie settings.

III. Which Data is processed when you contact us?

Description and scope of the data processing:
We collect and process the Data provided by you, such as contact data, your name and your query, when you contact us via e-mail. All Data that you provide to us is transferred between your browser and our servers in encrypted form.

Purposes of the data processing:
We process your Data exclusively to handle your query.

Legal basis:
We process your Data in order to perform precontractual and contractual measures, that occur on the basis of your query (Art. 6 sec. 1 b GDPR). In all other cases, the processing is based on our legitimate interest in the effective processing of the queries addressed to us (Art. 6 sec. 1 f GDPR).

Term of storage and control options:
We store your Data for as long as we need it for the specific processing purpose. In addition, we store certain Data for the duration of the statutory limitation periods (usually three years, in individual cases up to 30 years) and for as long as is prescribed by statutory retention periods (e.g. as defined in the Commercial Code (HGB), the Fiscal Code [AO]) (usually ten years).

IV. Which Data is processed when you subscribe to our press distribution list, or customer magazine "automotion" or our newsletter? 

Our subscription services
Description and scope of the data processing:
If you would like to subscribe to one of our subscription services ( press distribution list, customer magazine “automotion”, newsletter) we require the following information:

press distribution list: 
Salutation, first and last name, e-mail address, medium as well as editorial office, street, postal code and city. You have the option of adding an addendum to the address.

customer magazine “automotion”: 
Salutation, first and last name, address and e-mail address. Further Data such as company and department are optional.

newsletter: 
Salutation, first and last name and e-mail address. Optionally, you can enter the respective company.

The registration for the respective subscription service is done as follows:

press distribution list: 
Send an e-mail with the above-mentioned data and your wish to be added to the press distribution list to presse@iav.de. If you fill in the online form on our website with the above data, an e-mail will likewise be sent to presse@iav.de.

customer magazine “automotion”: 
If you have provided us with the abovementioned information, in particular your postal address, we will sent our customer magazine “automotion” to the postal address provided.

newsletter:: 
After subscribing to our newsletter, our system will send you an e-mail with an activation link to confirm your subscription to the service. This will ensure that you are the owner of the email address you provided. You will only be added to the distribution list once you have confirmed the activation link for receipt in the registration e-mail (so-called double opt-in process). In order to prove the authorisation of your registration and to be able to trace a (possible) misuse of your e-mail address, we store your IP addresses used and the times (date and time) of the registration as well as their confirmation.

newsletter tracking
open-tracking: 
A tracking pixel (=image) embedded in the e-mail captures the time when an e-mail was opened. This may be prevented by your e-mail service provider using automatic image blockers.

click-tracking: 
If you click on a link contained in our newsletter, this process will be tracked.

Purposes of the data processing:
The purpose of the data processing is your wish to subscribe to one of our services and to receive the corresponding information.
By means of open tracking we can determine whether our newsletter is being read. We also use the click tracking to evaluate “how” our newsletter is used and to improve the design and content.

Legal basis:
Legal basis for the processing of your data in connection with the registration to one of our subscription services as well as its execution is your consent according to Art. 6 sec. 1 a GDPR.

Term of storage and control options:
If you are no longer interested in the subscription service, you can unsubscribe at any time. Your Data will then be removed from the mailing list immediately.

press distribution list:
If you would like to unsubscribe from our press distribution list, you can do so by clicking the unsubscribe link at the end of each press distribution list e-mail.

customer magazine „automotion“: 
If you are no longer interested in the customer magazine automotion, you can unsubscribe at any time by sending an e-mail to automotion@iav.com.

newsletter: 
If you would like to unsubscribe from our newsletter, you can do so by clicking on the unsubscribe link at the end of each newsletter e-mail or by sending us an e-mail to events@iav.com.

If you do not click on the newsletter activation link sent to you by e-mail within 30 days (double opt-in process), the activation link will be invalid and your Data (IP address and date/time of registration) will be deleted.

V. Who receives your Data?

Departments within IAV GmbH
Within IAV, access to your Data shall only be provided to those departments / persons who require this for the purposes described.

Service providers that support us
We will transmit your Data to our service providers, e.g. in the fields of

• IT services;
• Post and telecommunications;
• Advice, legal advice,;
• Compliance and data protection;
• distribution and advertising;
• Operation and maintenance of our websites,;
• as well as communication, e.g. via our chat form and customer service (telephone and e-mail).;

These service providers are contractually obliged to maintain confidentiality and fulfill the requirements under data protection law. Service providers that are processors have signed a corresponding contract, which guarantees that Data will be processed strictly according to our instructions.

VI. What rights do you have and how can you exercise these?

A. Withdrawal of consent
You can withdraw any consent you have granted to the processing of your Data at any time and with effect for the future. Please note that the withdrawal will have no impact on the legality of the previous data processing and that it does not extend to such data processing for which statutory authorisation exists and which can therefore be performed without your consent.

B. Other rights of data subjects
According to Art. 15 to 21 and 77 of the GDPR and if the conditions are met, you are furthermore entitled to the following rights.

Access: 
You can at any time demand provision of information on the Data of yours that we process and demand a copy of the Data stored on you, Art. 15 GDPR. Please note that further copies of the Data stored on you may be subject to a charge.

Correction:
You can demand the correction of incorrect Data as well as the completion of incomplete Data according to Art. 16 GDPR.

Erasure:
You can demand the erasure of your Data. Please note that the erasure does not include Data required for the execution and processing of contracts and to assert, exercise and defend against legal claims as well as Data for which statutory, supervisory or contractual retention obligations exist, Art. 17 GDPR.

Restriction of processing: 
You can under certain circumstances demand the restriction of the processing, e.g. if you believe that your Data is incorrect, if the processing is illegal or you have raised a complaint about the data processing. This will mean that without your consent your Data may only be processed in a very restricted way, e.g. to assert, exercise or defend against legal claims or to protect the rights of other natural or legal entities, Art. 18 GDPR.

Objection to the data processing:
You have the option to object to the data processing for direct advertising purposes at any time. In addition, you can object at any time to data processing performed on the basis of a legitimate interest if there is particular reason for doing so, Article 21 GDPR.

Data portability: 
You have the right to receive the Data provided by you, which was processed based on your consent or in order to fulfill a contract, in a structured, commonly used and machine-readable format and the right to demand a direct transfer of this Data to third parties within the realms of what is technically possible, Article 20 GDPR.

C. Contact routes
You can assert your rights by means of the following Contact details:
By post at:
IAV GmbH Ingenieurgesellschaft Auto und Verkehr
Datenschutzbeauftragter
Carnotstraße 1
10587 Berlin

As well as by email at:
datenschutzbeauftragter@iav.de.

D. Right to appeal to the competent data protection supervisory authority
If you, for example, consider that the processing of your Data is illegal or that your rights described above are not granted to you to the required extent, you have the right to file a complaint to the competent data protection supervisory authority.

Last revision: August 2021